An Administrative Assistant Job Description Reveals The Position Is More Than A Secretary
Anyone taking a look at an administrative assistant job description will find responsibilities far beyond what used to be required for an office secretary.
The position of secretary once a fixture throughout the American business community was typically held by a woman who managed office activity, ran errands for her boss and was involved in a number of different clerical duties such as filing, typing and possibly taking dictation needing to later be transcribed.
The job has evolved today into a professional position that pretty much amounts to an individual being a personal assistant to the executive for whom they work. It is a job that is prevalent in the business community since the US Department of Labor reported that more than 4.1 million people held this position in the reporting year 2004.
Although specific duties will differ in an administrative assistant job description from one industry to another, there are certain duties that are central to fulfilling the position effectively and they include:
Accept responsibility for a variety of clerical and administrative duties necessary to successfully manage the immediate supervisor’s area of concern
Act as the information and communications manager for the immediate supervisor’s area of concern
Plan all elements needed for conducting meetings including scheduling
Making and maintaining immediate supervisor’s daily, weekly and monthly appointment scheduling
Ability to not only organize, but maintain all electronic and hardcopy files used in the immediate supervisor’s area of concern
Conduct project management
Participate in research as well as the ability to disseminate any information and distribute it effectively through a variety of different means including telephone, e-mail, instant messaging, websites as well as traditional mail and courier services
Often an administrative assistant is called upon to coordinate travel and lodging arrangements for their immediate supervisor or possibly for his or her clients or business associates when they are visiting the locale of the business for which the assistant and his or her boss work
However, consult with any successful and busy administrative assistant and they will tell you this particular list only barely scratches the surface of everything they are called upon to do in order to execute their position successfully.
Administrative Assistant Job Description Should Reveal Factors About The Working
An Administrative Assistant Job Description Reveals The Position Is More Than A Secretary